How do I use the Programs Section?
It is not uncommon for a student to move from one district to another during the school year while remaining enrolled in BOCES. When this happens the student needs to be withdrawn from BOCES and re-enrolled under the new billing district. To facilitate this process BOCES Direct offers a “Change District” wizard. In addition to properly updating the student’s file, the wizard also assists in the proper crediting and debiting for the affected districts. Using the “Change District” wizard will automate the following process:
Ending old Program and Services: The end date of the programs and related services will be updated to coincide with the student’s last day in the old district.
Withdrawing Student from old District: The student will be withdrawn from the old billing district.
Activating Student in new District: The student will be activated in the new billing district.
Re-adding the Program and Services: When a student is continuing in his/her program and related services in the new billing district, his/her program and related services will be re-added on the school day immediately following the date of change.
Creating Adjustments: When the change of billing district occurred in a month that was already billed, the proper credits/debits will be applied to the affected districts.