How are Extended School Year Related Service Costs Calculated?
The following fields directly impact billing for related services:
Start and End Dates: Similar to the FTE calculation process for ESY programs, BOCES Direct examines the start and end dates for related services to determine whether a student should be billed for the entire extended school year, then checks to make sure during the same period the student is also enrolled in an ESY program. Billing for related services is enrollment based, meaning that a student's ESY related services are only billed if he/she is also enrolled in an ESY program for the same time period.
Frequency and Period: These values help determine how often a service is provided. Examples of the frequency and period combination include: 3 times a week or 1 time daily. BOCES Direct automatically converts the periods, recognizing equivalents such as: 1 time a day is the same as 5 times a week, etc.
Ratios: The ratio, or group size, is a large determinant in a BOCES' hourly billing rate. BOCES Direct accommodates hourly rates for each ESY related service based on its ratios. For example, a single ESY related service can be billed at an hourly rate of $90 if offered in an individual setting, $45 if offered in a group setting, and $75 if offered in a family setting.
Duration: The duration is the length of time that each ESY related service session lasts. If a session lasts 45 minutes, the service will be billed at.75 X the hourly rate. Similarly, if the session lasts 1 hour 15 minutes, the service session will be billed at 1.25 X the hourly rate. BOCES Direct calculates the billing amounts automatically without user intervention.